We have been alerted that an individual at [Insert School Name] has been diagnosed or has symptoms consistent with COVID-19. Learn how to break down barriers to better engage with families. Your child has been working hard and learning new things this summer. Easy documentation for your records! If there are no objections, go ahead! But where to begin? As a school, we look forward to providing the best environment for your son to achieve his dreams. Hi [parent name]. 10 Messages Every Teacher Should Send To Parents. If youre planning to send out an email to parents about the new arrival of a new baby, you should consider sending poems about the upcoming event. We know that teachers and parents want to share experiences and stay connected, but many teachers are at loss about what kind of messages to share. Im so glad you let me know about this. Thank you for connecting with Sample School on Schola! If caring for a loved one has made it difficult to go to the office every day, you can use this email example: Subject line: Request to work from home to care for a family member Dear Daniel, As you know, my father has been struggling with dementia for While phone calls can last minutes to hours, direct messaging is a quick and efficient alternative way to broaden your reach and share more frequently with parents. Hi Mr. Garcia, hope you are well. Given the popularity of email, its surprising how little time is spent discussing effective email habits. Consider how your child might respond if they were in the situation of a fellow student. Teachers who successfully engage families dont miss opportunities for spontaneous in-person interactions at drop-off or pick up, arrange home visits, or organizing valuable parent workshops. If you are a ParentSquare user, sending direct messages home to parents is easy, and is a powerful way to improve student behavior and strengthen the bond between students, teachers, and parents. Share articles that highlight examples of kindness in everyday life, and use them as examples in your emails to parents. Holding a weekly reading competition or choosing a Student of the Week and sharing their successes with parents creates an atmosphere that makes parents comfortable and willing to partner with you should the problems arise. It can be uncomfortable to raise a concern. Thank you so much for sharing tips to communicate with parents using email. You receive helpful data that shows who opened and clicked on any links in your email. This is where a teacher can lead the way and share effective learning support strategies. Recognizing parents challenges can turn things around for a troubled family and transform childs behavior and performance at school. You probably already have a work email address, or you can set up a new Google account if you need to (e.g. 5. Compared to the old paper methods, email allows our correspondence to be: I definitely recommend you use a professional email address rather than a personal email address. Complete with examples and shows their work. Donations are tax-deductible as allowed by law. Effective communication with families can be a game-changer for parent involvement, with a positive ripple effect on long-term relationships and community. I check my emails on school days and will reply within 24/48 hours). [Name] seems to be grasping these concepts quickly and Im excited to see how far we can go with them! Im sure you cant wait to have your own class. I hope all is well. If youre at a new school, I would also run your reply by teachers who have been there a while to make sure youre in-step with others responses. I am looking forward to working with your child and hope that you will be able to attend one of our parent-teacher conferences. 2. With these 10 key messages you will have an inventory of ideas at your fingertips that you can start implementing right away and come back to it from time to time. What is the GPA Requirement for UC Irvine? Sharing special moments opens a channel to honest and direct one-to-one communication with a parent, which over time can build trust to discuss other important issues. Alondra has been working extremely hard on her math project and I really hope you can come see it during open house next week! Over time, many become discouraged and stick to the minimum effort route: a couple of conferences per year and an occasional note. Id love to hear from you! [Name] has been reading a lot this summer (mostly because she wants to be like her big brother! Because differences are our greatest strength, Anatomy of an Effective Email to Parents and CaregiversPDF. End on a positive note and invite further communication. We recently had the local soccer club come in for a presentation and they would be a fine option for you. Id love to chat with you about some ideas I have for reducing the overwhelm [STUDENT] is feeling. You make me smile. Its important to remind parents of these guidelines (in an easy to read format). Clarity about why and how of specific recommendations empowers parents to make informed decisions about how to engage and realize the value and impact of their support. Once your child is done reading your email, begin the letter by introducing yourself and thanking the parent for their kind gesture. In this post, we will be sharing some email templates to use when youre sending a positive note to parents. Parents have given you their baby for the majority of the week! Im happy to share more feedback with you on [STUDENT]s areas for improvement. Would Thursday at 1PM work for you? I saw them bring over extra glue bottles for his classmates during art time. Im looking forward to seeing [name] on the first day of school, as well. 10 Messages Every Teacher Should Send To Parents. Celebrating the little milestones can go a long way! Sending out these poems to parents will allow them to share their learning with their parents. Explore a teachers guide to having difficult conversations with families. Note: Like the I want to know why my child got this grade email, this approach actually saves you work (and the risk of tone being misinterpreted). I saw them very honed in on the writing task. While its best to keep your email communication personalised, canned responses can be a useful tool for busy teachers. Keep your emails professional but friendly; you dont need to be too stiff or formal. Right now Im in the process of programming tours to potential families and I wanted to make sure to schedule you in since there are more parents interested than there are spots available. With our support Sue, is destined for great things. Dont waffle or make the email longer than it needs to be. If you have any questions, please contact our district lead for [CONTENT AREA], [NAME], at [EMAIL]. Over time, many become discouraged and stick to the minimum effort route: a couple of conferences per year and an occasional note. Please find below some resources that may be useful as you work with your child at home. When homework assignments and grades are parents only insights into academic activities, they miss out on the learning process and have trouble understanding how to best support their child. It also shows that you care about the student and want them to succeed! Let me know if you need any help completing the form! Hello Ms. Guo, I am writing with some great news about Jason! If can be difficult to expertly craft a follow-up email to parents. Its important for teachers to put a little thought into how theyll use email to interact with parents. Hey Ms. Chellow! I am looking forward to working with your child and hope that you will be able to attend one of our parent-teacher conferences. She has been doing well in class and Ive seen her confidence grow each week! Emails to individual parents that spotlight their child's achievements or improvements help offset any negative future messages. Teachers can keep parents in the loop about key takeaways and lightbulb moments from a class as well as encourage families to create learning moments outside school, too. Be sure to verify with your school that youre following protocol. But what if an update isnt so positive? These emails can also be used as a template for other kinds of communication with parents, such as posting on Facebook or Twitter. You decide. Since joining the football club, his coach observed the immense potential in his ability to play football. I saw them bring enthusiasm and energy to their group project. Here are some examples of notes I have sent home: If this gives you the warm fuzzies to read, wait until you read the responses from the parents! I want to take this opportunity to introduce myself and to let you know that I am pleased and excited to have your child in my fourth-period Expanding Academic Opportunities class. Thats a great idea! Its important to me that homework is meaningful, but also that each of my students is challenged appropriately. If you're writing a letter that is to parents, perhaps from the Headteacher, the email should look largely like a 'normal' email, without distractions. Thanking a particularly involved parents in a class newsletter will boost their confidence and give a sense of achievement while encouraging others to follow suit. In addition, she is a registered Certified Public Accountant. Ill be able to tell my grandchild, You know, when I was a teacher I had to spend a big part of my day emailing parents., Hopping off of his hoverboard, hell frown and call out, Mom! What was the most interesting/ the hardest task today?, 6. Webcommunication. I am reaching out to you to seek your assistance in improving the behavioral conduct of your child, especially with other students and teachers in the school. 3. I look forward to hearing from you! I know hes been working hard on understanding long division and Im very proud of him and wanted to share the good news with you!, Today in class [student name] made a big effort to participate! Please enjoy browsing my old posts. Email is a favourite form of communication for many people regardless of their location, age, or confidence with technology. Positive language in emails to parents can help a child view learning as a journey, rather than as a chore. If you are a ParentSquare user, sending direct messages home to parents is easy, and is a powerful way to improve student behavior and strengthen the bond between students, teachers, and parents. I get to work with wonderful students like them! ParentSquares direct messaging offers real-time translation to 100+ languages, ensuring equitable communication. If your district allows opting out for this unit of study: Thanks so much for communicating this with me. Im happy to allow [STUDENT] to make up the test per our grading policy. You make me happy. See this example email to learn how to frame your message to get the best response. Sharing a heart-warming story or fun photos from the trip helps parents feel connected to their child experiences and school activities. Managing your subscriber lists is easy. Parents and teachers have a common goal: to facilitate the best educational experience possible for students. As an expert and writer, she helped build Understood from its earliest days. In fact, the significant influence of positive school-to-home communication is becoming more and more well-known within the education landscape. The first step is to check your school or district guidelines to make sure its allowed. Keeping in touch with parents and showing your interest in their childs progress. I hate to think [STUDENT] has been feeling confused or lost in class. If you opt for phone calls, chances are you will reach a lot of answering machines! The other day when we were doing [activity], they did a great job at [this]. [UNIT OF STUDY] is listed as a state learning standard: [COPY AND PASTE STANDARD]. Recommend activities outside of school that help families bond around the current learning topics: taking their children with them to vote, swapping roles (parent is the student while the child explains a topic), discussing a newspaper article together. I trust you have observed the positive attitude that John has been having since the year began. Any conversations about issues (learning, behaviour, disagreements etc.) First, lets imagine youre a parent. Conclusion: What Can You Add? Understood does not provide medical or other professional advice. They're [insert positive traits here; hard working, kind, always on task etc]. Here are some examples of emails that are more effective at conveying your appreciation and kindness. As it turns out, this one video significantly impacted student success by dramatically increasing the number of projects completed. Most engaged teachers love that technology can give parents options to customize the frequency and types of updates, empowering them to participate in the communication on their terms. I saw them re-organize their binder it's looking very put together! Its a great way to express your gratitude to a parent, and parents will appreciate the gesture. Tips for choosing your words and style when writing an email to a parent: This simple example email is professional yet friendly, brief but addresses the issue at hand, and hopefully leaves the parent satisfied that their concerns are being addressed. Hopefully you dont have that many students! As mentioned before, your daughter is a good student. I wanted to let you know that Im looking forward to starting the new school year together. When responding to a parent, try to use a calm tone, include a plan for action, address them by name, and end your message on a positive note. Scroll down for a summary poster. should be saved just in case. A menu will appear and you click on the account you want to use. Dear Parents, We are so happy to have your child back. When parents and teachers communicate These poems can include lullabies, rhymes, and wise words from famous poets. Im so glad the tips helped. She is passionate about education, accounting, writing, and traveling. Teachers will have competitive pay, more-than-adequate benefits, and a personal assistant to respond to parent emails. Here are some alternatives to homework. Your child has been working hard and learning new things this summer. Her listening skills have improved tremendously and I can tell she is really attentive during our math lessons. ", Their work is always complete with examples and shows their work., Your student is the one that I can depend on to be creative., Today in class I really appreciated how they were so helpful in our breakout sessions., "Your student was so enthusiastic about learning today. On the other hand, teachers should be ready to communicate not only negative feedback but also positive review that parents should know about their kids. Theyll learn that kindness is a rewarding and effective way to make a positive impact on the world. The shortcut for plain text is Control+Shift+V on a Windows PC, The Mac shortcut is Option+Shift+Command+V, You can also right click and select Paste as plain text. Can you ask [STUDENT] to [TALK WITH/EMAIL] me about this today? so helpful and will make my teaching so much better! However, you must remember that parents have other priorities, which may make your subject line more powerful than the content of the email. [emailprotected]). So, a positive letter to a parent is a must. Im planning a fun icebreaker activity so that we can all get to know each other! Betty is a qualified teacher with a Bachelor of Education (Arts). Want to share appreciation of parent support? Im a primary school teacher in Victoria, Australia. You can reach me at 555-333-4444. Brought so much enthusiasm and understanding to our game on Kahoot! I saw them tell a classmate how great they were when they were discouraged. Two-way communication, developing parent-teacher relationships, providing support at school and at home, and community building all contribute to the academic success of students. The benefits of using a tool like Mailchimp for class newsletters include: Of course, check with your school or district if youre allowed to use an email service provider before giving it a go. Your child has successes that we can share. Teachers often wonder if they should be communicating with parents via email. Always use BCC if you email more than one parent so you keep their email addresses private. This post shares my top tips with teachers who are communicating with parents via email. Sometimes even a simple encouragement, saying that by attending school events you show your child you value education goes a long way. Its about informing and empowering teachers and families to make the most of them. Show that you notice their child and that you do really care. I look forward to talking to you soon! Show that you notice their child and that you do really care. Copyright 2021. Tell her to keep up the amazing work. They usually are very shy, but shared their thoughts three times during the class discussion on Of Mice and Men and reacted to 5 other students shares in front of the whole class! Often it is important to come up with the right kind of message to the parent. How exciting! Im so glad they are starting to feel comfortable and confident enough to share their thoughts with the class!. Try to summarise all the information in the body of your email. Let me know whether [SPECIFIC START/END TIME] or [SPECIFIC START/END TIME] works better for me to call. Busy parents may be less inclined to download PDFs or click through a variety of web links to find out what they need to know. Makes both parties feel pretty great! I saw them admit that they didnt do their homework. In the past, teachers reaching out to parents would most likely mean that a child is misbehaving or having learning difficulties. ", "Your student was so organized today. These instructions explain how to set up a canned response in Gmail. Would you be able to come in for a tour on Wednesday at 1PM? Ask them about it. I just checked to verify that it was listed in [NEWSLETTER/WEBSITE/SCHOOL Have you experienced a positive impact of frequent sharing? Emails highlighting classroom activities help parents understand some of the things that happen during the school day. Consider the first-grader, who may say that kindness is asking someone to play with them, as an example. But what if an update isnt so positive? When there are strong lines of communication between home and school, everyone wins! Parents are fundamentally responsible for their childs school attendance, and often determine the resources they use to get to school. Positive notes helps teachers build relationships with students, Phone calls, though timely, became a worthwhile investment often making a parents day and creating a lasting partnership. This can be done by telling stories, giving examples relating to what theyve learned at school, critiquing rather than criticizing and giving children the freedom to fail. Hi Mr. Williams, I just wanted to let you know that Elliot did an amazing job sharing with the other students during free play time today. If youre writing a handwritten note, include a signature as well. Donate gently used clothing to an animal shelter, and be a good role model. Its also best to avoid things like humour or sarcasm. Thanks so much for reaching out about this. The notes are in English and in Spanish if needed. Its not easy, but its worth it. I believe John will become even better as days go by. Dear Parent/Guardian, We are very happy to have your child in our class. Thanks for reaching out about this. 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